Power BI Reports for Speakers

A Speaker assigned to a Session will have access to select Reports in the Speaker Portal. Click the links below to navigate to Speaker Reports related topics.

 

To view reports, we recommend using Chrome, Firefox, Edge, or Safari with cross-site cookie tracking enabled. 

 

Accessing Speaker Reports

1. Navigate to the Speaker Portal 

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2. From the left menu, select Reports 

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3. Click Reports to launch the Reports page

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List View


Select Attendee Engagement to expand the options and navigate to the Session Evaluations or Session Management Reports. Select the View Report button to access the report details. 

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Grid View

Select the View Report button on the Session Evaluations or Session Management Reports tile to access report details.

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Select the View Report button to access a specific report. 

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Event Cloud Report User Interface (UI)

The following features are consistent across all reports. No matter which reports you are looking at, these concepts will remain the same.

  • Header Title: Displays the report title.
  • Table or Graph: Data displayed in a table of graph format.
  • Filters: Options to filter the data within the report. Filter-types will vary across different report types.

In the upper right area of reports, control buttons allow Admins to customize their view:

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Focus Mode expands the report to fit the screen. If a report only has one table or graph, the Focus Mode option will not appear.

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More options (3 dots) further defines the displayed data:

  • Export Data: Allows a user to select the data and file format type to export.
  • Show as a table: Will show data as a table if not already in a table format.
  • Spotlight: Will fade all other data outside of the spotlighted graph.
  • Get insights: This option will not populate any data.
  • Sort descending/ascending: Will sort the data to appear in descending or ascending order. In a report with a data table, the data is grouped with a hierarchy that goes from left-to-right. Columns can be sorted alphabetically according to the group they are in on the left side of the screen.
  • Sort by: Allows a user to sort the data by selectable columns.

 

Session Evaluation Details Report

The Session Evaluation Details Report lists all Evaluations filtered by Session Type and displays all the evaluation responses for the current speaker's sessions.

 

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Session ID

A unique identifier for each Session, accessible on the Session Details tab for each Session.

Title

The Session Title populates from the Session Details page. In some instances, the reports column will display Title, Session Title, or Session.

Session Type

Session Types can be general names such as “Breakout” for sessions and “Breaks” for meals, or they can be more detailed names like “Panel Discussion” or “Roundtable.” The Session Type populates from the Session Details page.

Track

Tracks are used to organize sessions by topic or category. The Tracks field populates from the Session Details page.

Speaker

The Speakers associated to a Session will appear in this column. 

Scheduled Attendance

This column displays the total count of attendees that have added the Session to their schedule. This total reflects all added Sessions and does not reflect Session attendance.

Evals Submitted

This column reflects the total count of Evaluations submitted per user.

Submitter Name

The Name of the Event Cloud site user. This field can be updated in Profile Settings

Submitter Email

The Email Address of the Event Cloud site user. This field can be updated in Profile Settings

Date Created/Created Date

The date the user submitted the Evaluation for an Event Cloud Session.

 

 

Session Evaluation Summary Report

The Session Evaluation Summary Report lists all Sessions and their Evaluation averages.

 

Session_Eval_Summary.png

Session

The Session Title populates from the Session Details page. In some instances, the reports column will display Title, Session Title, or Session.

Session ID

A unique identifier for each Session, accessible on the Session Details tab for each Session.

Type

Session Types can be general names such as “Breakout” for sessions and “Breaks” for meals, or they can be more detailed names like “Panel Discussion” or “Roundtable.” The Session Type populates from the Session Details page.

Track

Tracks are used to organize sessions by topic or category. The Tracks field populates from the Session Details page.

Speaker

The Speakers associated to a Session will appear in this column. 

Scheduled Attendance

This column displays the total count of attendees that have added the Session to their schedule. This total reflects all added Sessions and does not reflect Session attendance.

Evals Submitted

This column reflects the total count of Evaluations submitted per Session.

Avg Score

The average evaluation score per each Session. If a numerical value (Related Store Value) is not added in the Evaluation Questions configuration this field will be blank.

 

To filter the Session Evaluations Report, from the right-hand menu, click Session Types to view data. When the Session Type is selected, a blue background color will appear, and the data will be displayed.

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Resources Report

The Resources Report shows which Sessions have resources (such as PPT or videos) attached to them, and the status of the resources (pending or accepted).

 

Session_Resources.png

Session ID

A unique identifier for each Session, accessible on the Session Details tab for each Session.

Title

The Session Title populates from the Session Details page. In some instances, the reports column will display Title, Session Title, or Session.

Code

The Code populates from the Session Details page. If no Code is added, the column will be blank.

Session Status

This column populates the Session Approved, Pending, or Declined status.

Resource Title

This column displays the name of the uploaded resource.

Uploaded By

This column displays the user that uploaded the resource.

Email

The Email Address of the Event Cloud site user that uploaded the Resource. This field can be updated in Profile Settings.

Last Modified

The last time the resource was edited or re-uploaded.

Resource Comment

If the user provided a comment during upload, the comment would display in this column.

Resource Type

The type of resource uploaded, typically this column will display the default type Resource.

Resource Status

The status of the uploaded resource, can list Pending, Approved, Published, or Rejected.

 

To filter the Session Resources Report, from the right-hand drop-down menu click Select All to view all data or select the tick box to view specific items.

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Exporting a Report

Click the three dots (upper right-hand corner), to launch the More Options menu and export report data. If the report has been filtered (with rows included or excluded), the data that is exported will also be filtered.

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  • Data with current layout – The standard .xlsx file with all data in plain-text.
  • Summarized data – An .xlsx file that includes the dataset inside a table. Can be used to easily create pivot tables from the table.

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